Classification: Part-Time
Office Hours: TBD + attends Council meetings and other meetings as needed outside regular hours
Salary: Hourly, Based on experience
Reports To: Mayor

​

Job Purpose
Provide administrative, clerical, and public-facing support to the Village. This role serves as the primary public contact, supports Council and committees, manages communications, and acts as the Village’s Records Clerk for all non-financial records.
 

Primary Job Function
Support the Mayor, Council, Village Administrator, and Fiscal Officer through administrative tasks, meeting coordination, communication management, and records administration. This role handles public interaction and all non-financial public records duties.
 

Essential Job Functions
Public and Administrative Support

• Greet visitors and respond to public inquiries in person, by phone, and by email.

• Manage daily office operations including mail, filing, document preparation, and supplies.

• Assist Village departments with administrative tasks as needed.

• Coordinate public notices, legal postings, website updates, signs, social media, and newsletters.
   

Meetings and Legislative Support

• Prepare and distribute agendas, ordinances, resolutions, minutes, and supporting documents for Council and committees.

• Attend Council meetings, hearings, and committee meetings as required (may fall outside regular office hours).

• Finalize and archive approved meeting minutes and legislation.
   

Records Clerk Duties (Non-Financial Records Only)

• Serve as the Village’s Records Clerk for all public records except fiscal/financial records.

• Administer the records retention schedule for administrative, legislative, zoning, and general records.

• Maintain, organize, and archive physical and digital records in compliance with state law.

• Process public records requests in accordance with the Ohio Sunshine Law, excluding requests involving fiscal records handled by the Fiscal Officer.

• Coordinate destruction, scanning, and archiving projects.
   

General Support

• Assist with zoning inquiries and permits as directed.

• Support departments with administrative tasks.

• Manage community mailings, newsletters, and special projects assigned by the Mayor or Administrator.

• Perform other duties as assigned.
   

Experience and Educational Requirements

• Three to five years of administrative, clerical, or records management experience preferred.

• High school diploma or GED required.

• Valid driver’s license.
   

Knowledge, Skills, and Abilities

• Knowledge of office procedures, customer service practices, and records management.

• Understanding of Ohio public records and Sunshine Law requirements for administrative records.

• Strong communication and interpersonal skills.

• Ability to type 50 words per minute and use modern office equipment.

• Strong organizational and time management abilities, including meeting deadlines.

• Ability to maintain confidentiality when working with sensitive information.

• Familiarity with municipal operations helpful but not required.

• Proficiency with Microsoft Office and Google Workspace.